Let’s Break it Down: Coordination vs. Planning

One of the biggest questions brides ask us is: “Which package is best for me? or “How do I know which package to choose?”.

Let’s break it down for you so that you know whether you need all hands on deck or you just need a little bit of help along the way and on your big day.

Every Simply XO Events bride no matter which package you choose includes two gals on your wedding day. Two is always better than one, right? You also get unlimited email communication with us from the moment you sign. That means you can send us dress pictures, ask questions, get advice, or bounce ideas off of us.

Our coordinator package is for the brides who have got all of the nitty gritty details planned out and are taking the reigns on the planning process. We make sure that all of your big and small details come together and are executed seamlessly so that you have the best day ever. Day of Coordination with Simply XO Events is more than just day of. In all reality, we are along for the ride throughout the entire process. We love checking in to see how the planning is going and hear all about your experience. You get two planning meetings with us. One is usually in person and the other is over the phone closer to the big day to firm up any details. However, you are free to use these planning meetings how you best see fit. Additionally, we create your wedding day timeline and send it out to all vendors about a month out so everyone is on the same page and you can relax in the weeks leading up to your wedding knowing your A team is ready to go.

With our coordinator package, you also get personalized vendor recommendations and access to our preferred vendor list of true superstars in the wedding world. We have recommendations for all different budgets so you don’t have to worry about breaking the bank. Not only do you get recs, but you also get vendor discounts with some of Austin’s best. To round it out, we send you a checklist to keep you on track throughout your planning process. It is just an additional resource to make sure you got all of your bases covered.

Finally, we are on site for 10 hours on your big day. We typically work backwards of when your send off is but sparing venue specific requirements and wedding day needs, this can be adjusted. We will assist with set up and tear down so that your friends and family can soak up your magical day and not have to worry. We are there to handle any specific problems or discrepancies that come up so your day is as fun and smooth as possible!

We always get asked what common add ons are to our coordinator package. Most common things are rehearsal, design assistance, extra hours, and extra planning meetings.

Now to switch gears to our planner package, our full-service wedding planning package. If you are a busy gal with not a lot of time for planning, don’t know where to even begin and are struggling to bring all of your awesome ideas to life, this package is for you. For starters, this package includes everything in our coordinator package. The big difference here is that we are very hands on with collecting quotes, reaching out to vendors, doing contract negotiations, and securing vendors. We do the heavy lifting so that you don’t have to. We act as the vendor liaison with all of your vendors to truly make things simple.

Another big difference is we will sit down with you to build your budget and continuously update it to keep you within your limits. You also get help with wedding colors and design elements, which includes a personalized design board that you can share with all of your vendors. Talk about your Pinterest board coming to life. We will meet either in person or over the phone for a total of 5 meetings to ensure that every detail is accounted for and that you remain stress free throughout the process knowing we got you covered.

With either package, we offer lots of a la carte services that can truly personalize your wedding planning experience. This includes RSVP organization, honeymoon guidance, welcome bag assembly, & hotel accommodations. Don’t see something you wish we offered? We are more than happy to add it on if we are able to do so.

If you still aren’t sure what works best for you, we will happily create you a custom quote that includes exactly what you are wanting. Every bride is unique so we would love to create something special just for you.

Now what do you say? Let’s get to planning.


Your Simply XO Events Dream Team